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Grants in CVM

GRANT APPLICATION PROCESS

Please contact the CVMed Grants Team on cvm_grants@cardiov.ox.ac.uk to let us know you are interested in submitting a grant application. We require a minimum of 10 working days prior to the funder deadline; however more time is always appreciated!

You will be sent a pre-award checklist form to complete which will capture the relevant details we need in order to get a draft X5 costing started for your application.  Once a budget has been agreed and finalised we will enter the relevant budget information into your application form – you will need to provide us with your log in and password details if the application is online.

Research Services will wish to review the complete version of the application (once submitted to them no changes can be made to the finance section and corresponding X5 costing) and require a minimum of five working days to do their checks prior to submission to funder, so we must ensure all other online approvals such as Head of Department and any co-applicants are provided in good time.

If Research Services have any queries or spot any issues with the application we will work with you to resolve these ASAP. If all is fine then they will submit to the funder after completing their review.

NOTIFICATION OF AN AWARD

Please do let us know as soon as you have heard the outcome of your application – whether successful or not. Please forward a copy of the outcome to cvm_grants@cardiov.ox.ac.uk for our records.

If successful, please send on a copy of the award letter as soon as possible. Once we have this the Grants Team can commence the set-up of your award with Research Services.

We will need to know a proposed start date - please take into account the time required for any potential recruitment exercises that may need to take place prior to the award starting.

COMMENCING AN AWARD

Once Research Accounts have set up the award on our finance system, the Grants Team will send you, and other relevant people within CVMed, an email containing all of the pertinent information of your award, including details of how to access and spend the budget. You will be given a unique code to spend against. Please quote this number in all correspondence with the admin team regarding your award.

POST AWARD

To support you in your management of your grants you will be sent a monthly project status activity report. This report will provide information on budgets and expenditure and provide you with an opportunity to check through all spend incurred during the preceding month. Please do spend some time to look over this report each month and if you have any queries contact cvm_grants@cardiov.ox.ac.uk.

It is very common for circumstances to change throughout the life of the grant. If you require a no cost or cost extension, please inform the Grants Team in plenty of time and we can help with the administration required. Please do not leave such requests to the last minute.

Please also let us know if you are aware of any staff changes on any of your awards. The admin teams will be in touch in advance of an award ending to find out if you have plans for more grant applications/renewals and to enquire about plans for staff members currently employed on your awards.

 

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