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Expenses incurred wholly, necessarily and exclusively in respect of business carried out on behalf of the University will be eligible for reimbursement, provided they satisfy the guidelines set out in the University’s Expenses and Benefits Guide.

Making a claim

Claims should be made within two months of the expenses being incurred and should be authorised by your supervisor before being submitted to your local finance team for processing.    

It will take two to four weeks for claimants to receive payment into their account, if there are no queries about the expenses claim after it has been submitted.    

All items on a claim form must be supported by original, detailed receipts (or in exceptional cases where such receipts could not reasonably be obtained, a full explanation as to why); and all signatures required on the form must also be original and not copied. 

Visit the online expenses webpages

OCDEM Project Codes

OCDEM Project Expenditure Types